Document sharing is an essential element of collaborative business processes. However, if it is not done right, it can leave the door open for hackers to hijack sensitive data.
Secure Document Sharing involves the digital distribution of information that is considered private or confidential, such as personally identifiable data (PII), or protected health information (PHI). This is the case for documents that are in process and are distributed to colleagues as part of a collaborative or review process. It is frequently used in the context of M&A activities and requires a solution that allows the exchange of large files within a secure online environment, as well as one that protects archived work-in progress documents as well as the collaborative process itself.
The most common approach is through cloud-based secure file sharing services that allow users to access their files online in a controlled way (e.g. printing, copying, and screenshot prevention). It also provides granular control over shared folders and files, and allows for advanced security features, such as audit trails and encrypted.
Peer-to peer document sharing is another alternative. It lets computers connect directly to transfer files, without hosting them on central servers. It has a few advantages, like reduced storage requirements, speedier transfer speeds as well as a more customized experience. It also carries serious risks such as the accidental release of private information and viruses, malware and worms. It is not recommended to use in environments that are strict https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ with guidelines for compliance. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share documents with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access to be in line with the corporate governance guidelines and best practices in secure document sharing.